Document Prep & Upload

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AIR FORCE

Upload an Individual Flight Record

 

**Please Note: Our system accepts one document per user. Please combine all of your records into one document prior to upload.

 

There are several different pages in your Flight Record Folder which you will need to obtain from the HARM before you begin.  The pages with individual sortie entries on them are titled “Individual Flight Record Report”.  These are the pages our algorithm will parse to create your logbook.

Prior to Upload

• Redact all instances of your full or partial SSN. You may choose to either do this by hand or to redact your information digitally using Adobe’s redaction tool. Click here to learn how to redact information in a .pdf document. 


• It is very important that you use a traditional scanner to create your pdf documents and save all of your records as an Adobe .pdf file with the highest resolution possible (600 dpi or higher) and in color . Although most pages are printed in black & white, a document scanned in color allows us to alter the scanned images for the best possible results.

From the menu at the top of the home screen, select “New”, then ”Upload Individual Flight Record”.

If you have not purchased this service, you will be directed to an external site for payment processing in order to access the “Upload” feature.

Review the notes at the top of the Upload page prior to choosing a file to upload.

Choose the correct file from your computer.

Click the checkbox agreeing to the Privacy statement. Although we request that you redact all occurrences of your personal information, this statement gives consent to release your personal information in the event that an area is improperly redacted. 

Click “Submit”.

You will receive an email from MilKEEP once your logbook is complete!

 

 

Upload an AFTO 781 (MilKEEP will enter individual sorties for you)

Premium Members can submit up to 20 entries per month for MilKEEP to enter for them (as well as unlimited manual entries per month)

1. From the menu at the top of the home screen, select “New”, then ”Upload AFTO 781 for MilKEEP entry”. If you do not have a Standard or Premium membership, you will be redirected to our payment page.
   


2. 
   ENSURE YOU REMOVE ANY PERSONALLY IDENTIFIABLE INFORMATION prior to uploading any documents to MilKEEP.com.
   
   
   
   • Taking a picture of the form prior to filling in the “SSN (Last 4)” column.
   
   
   • Place a piece of paper, thumb, etc. over SSN’s prior to taking picture.
   
   
   • Use the “redact” function of Adobe Acrobat if uploading a pdf.
   
   
   
   


3. Select a .pdf document or photo image captured from your device to upload.


4. Enter the number of personal takeoffs and landings you accomplished.


5. Affirm that you have redacted all Personally Identifiable Information before submitting by clicking the checkbox.


6. Click “Submit”.


7. MilKEEP will send you an email once your records are updated!





NAVY/MARINES




Upload a Sierra Hotel Aviation Readiness Program (SHARP) / MSHARP Record





1. Download a CONFIG logbook from the SHARP database.


2. From the menu at the top of the MilKEEP home screen, select “New” then ”Upload SHARP Record”.


3. If you have not purchased this service, you will be directed to an external site for payment processing in order to access the “Upload” feature.


4. Choose the correct file from your computer.


5. Click the checkbox agreeing to the Privacy statement. Although we request that you redact all occurrences of your personal information, this statement gives consent to release your personal information in the event that an area is improperly redacted. 


6. Click “Submit”.


7. You will receive an email from MilKEEP once your logbook is complete!







ARMY




Upload a Centralized Aviation Records System (CAFRS) Flight Data Export





1. Export your flight data from the CAFRS database in a .xlsx format.


2. From the menu at the top of the MilKEEP home screen, select “New” then ”Upload CAFRS Flight Data”.


3. If you have not purchased this service, you will be directed to an external site for payment processing in order to access the “Upload” feature.


4. Choose the correct file from your computer.


5. Click the checkbox agreeing to the Privacy statement. (Although we request that you redact all occurrences of your personal information, this statement gives consent to release your personal information in the event that an area is improperly redacted.)


6. Click “Submit”.


7. You will receive an email from MilKEEP once your logbook is complete!





 




 

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Sample Excel Files

Download Sample NAVY SHARP file HERE.
Download Sample ARMY CAFRS Flight Data Export file HERE.
Download Sample Marines MSHARP file HERE.
Download file Template for Civilian Bulk Upload HERE.

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